Exhibitor Fast Facts

For vendors interested in the 2025 Southern Illinois Made Expo, please review the following important dates and information. These details reflect our current expectations and may evolve as we approach the event.

• Exhibitor Registration Deadline: Friday, June 20th at 4 p.m.

• Payment Deadline: Friday, June 20th at 4 p.m.

• Event Date & Time: Saturday, July 19th, 10 a.m. - 6 p.m.

• Event Location: The Pavilion, 1602 Sioux Drive, Marion, Illinois

• Exhibitor Setup: Friday, July 18th, 11 a.m. - 4:30 p.m.

  • Note: Any space not claimed by 4:30 p.m. on July 18th will be reassigned at Expo Management's discretion without refund.

• Exhibitor Takedown: Saturday, July 19th, 6 p.m. - 7 p.m.

  • Exhibits must not be dismantled before 6 p.m. on Saturday. All items must be removed by 7 p.m.

Booth Space Includes:

• 10x10 booth space with pipe and drape

• One 8' table (if requested), 2 chairs (if requested), and access to electricity (if requested)

• Wi-Fi access

• 6 complimentary Southern Illinois Made tickets

• For additional tables/chairs, email info@simadeexpo.org by 12:00 p.m. on Wednesday, July 5th

• Company name, contact information, and 20-word description for promotion

• Free listing on the Expo Website with a link to your business website

• All exhibitors must provide a Certificate of Insurance confirming General Liability Coverage by Friday, June 20th. Email it to info@simadeexpo.org

Expo Details:

• Only Southern Illinois-made products and destinations are allowed to be exhibited.

• Exhibitors are welcome to sell their products, but ALL products must be made in Southern Illinois.

• Approximately two weeks before the Expo, confirmed exhibitors will receive an exhibitor kit with additional show details and paperwork.

For More Information:

• Marion Chamber of Commerce: (618) 997-6311

• Email: director@marionillinois.com

 

 

Tips for Vendors:

• Review Rules & Regulations thoroughly before submitting your registration.

• Complete all paperwork for participation.

• Submit Insurance & Payment by the deadlines.

• Promote your presence at the Expo—share on Facebook and our website!

  • Facebook Link: Southern Illinois Made Expo

• Prepare promotional materials in advance.

• Design your booth with care and consider using decorations for the “Christmas in July” theme.

• Samples play a big role in the Expo—bring plenty!

• Price your items thoughtfully and have a staffed booth at all times.

• Be ready with your elevator pitch—network, network, network!

• Follow proper booth etiquette and plan ways to grow your mailing lists.

• Most importantly, have fun!

 

 

Exhibitor Rules & Regulations

The following Rules & Regulations govern all exhibitors at the Southern Illinois Made Expo, to be held at The Pavilion on July 19th, 2025. These terms are an essential part of your Expo Registration. Expo Management, which includes participating Southern Illinois Chambers of Commerce and the Expo Planning Committee, reserves the right to reject or cancel any registration based on product appropriateness and overall Expo fit.

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Payment & Registration:

• Payments must be made by Friday, June 20th, 2025. Accepted payment forms include Visa, MasterCard, and American Express.

• Exhibitors will not be allowed into booths unless fees are paid in full by this date.

• No payments will be accepted on-site. Non-payment may result in reallocation of booth space.

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Space Sharing & Subletting:

• Exhibitors may not share or sublet their booth space without prior written approval.

• Exhibitors cannot feature products or advertisements from non-exhibiting companies, except for parent/subsidiary companies.

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Setup & Takedown:

• Setup is from 11 a.m. - 4:30 p.m. on July 18th. Any booth unclaimed by 4:30 p.m. will be reassigned without a refund.

• Exhibits must remain intact until 6 p.m. on July 19th. Takedown is allowed from 6-7 p.m.

• Any unremoved property after 7 p.m. will be considered abandoned. Expo Management is not liable for any damage to abandoned goods.

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Booth Space & Display:

• Exhibitors must maintain their displays within their assigned space and ensure all materials are flameproof.

• No displays or materials may obstruct public access or neighboring booths.

• Maximum height for displays: 8 feet in the rear, with a 4-foot limit extending towards the aisle.

• Excessively loud displays, or any materials that disrupt the event atmosphere, are prohibited.

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Booth Etiquette & Promotional Guidelines:

• No soliciting in aisles or other exhibitor booths.

• Distribute promotional items only within your booth.

• Mascots or costumed representatives are only allowed in the exhibitor's booth or en route to changing facilities.

• Political materials cannot be sold or distributed.

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Liability & Insurance:

• Exhibitors must ensure their booth is safe and free from hazardous conditions.

• Expo Management and The Pavilion are not responsible for any loss or damage to exhibitor property before, during, or after the event.

• Exhibitors are responsible for adhering to all local laws, safety regulations, and insurance requirements.

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Force Majeure:

• Expo Management and The Pavilion are not liable for damages due to circumstances outside of their control (e.g., weather, strikes, or acts of God).

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Conduct:

• Unethical behavior or misrepresentation of products being made in Southern Illinois will result in dismissal from the Expo, with no refund of fees.

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Permits & Licensing:

• Exhibitors are responsible for obtaining any necessary permits or licenses. Ensure all copyrighted materials, trademarks, or service marks are properly licensed.

• Exhibitors must indemnify Expo Management and The Pavilion from any related claims or legal actions.

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By registering, exhibitors agree to comply with all these rules, regulations, and deadlines. Non-compliance may result in exclusion from the event without refund.

​

Exhibitor Rules & Regulations

The following Rules & Regulations govern all exhibitors at the Southern Illinois Made Expo, to be held at The Pavilion on July 19th, 2025. These terms are an essential part of your Expo Registration. Expo Management, which includes participating Southern Illinois Chambers of Commerce and the Expo Planning Committee, reserves the right to reject or cancel any registration based on product appropriateness and overall Expo fit.

​

Payment & Registration:

​

• Payments must be made by Friday, June 20th, 2025. Accepted payment forms include Visa, MasterCard, and American Express.

• Exhibitors will not be allowed into booths unless fees are paid in full by this date.

• No payments will be accepted on-site. Non-payment may result in reallocation of booth space.

 

Exhibitor Rules & Regulations

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The following Rules & Regulations govern and bind all exhibitors participating in the Southern Illinois Made Expo, henceforth referred to as "the Expo," to be held at The Pavilion on July 19th, 2025. These terms are a part of the Expo Registration and are enforced by the participating Southern Illinois Chambers of Commerce and the Expo Planning Committee (collectively known as Expo Management).

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By registering, exhibitors lease booth space at the Expo, subject to these rules and the rental charges outlined in the Expo Registration. Expo Management reserves the right to accept or reject exhibit registrations at its discretion, based on factors such as the overall mix, quality, and appropriateness of the exhibitor's products or destinations. If an exhibitor cancels their contract within 60 days of the event, they are liable for the full payment of the rental charges. All payments for exhibit space must be received by June 20th, 2025. Accepted payment methods include Visa, MasterCard, and American Express. On-site payments will not be accepted, and any unpaid exhibit space may be reassigned at the discretion of Expo Management.

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Exhibitors are not permitted to share or sublet their booth space without prior written consent from Expo Management. Exhibitors are prohibited from promoting products or advertisements from non-exhibiting manufacturers, distributors, or agents, unless such products are made by a parent or subsidiary company of the exhibitor. All products and destinations must be significantly made in Southern Illinois.

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Exhibitors may not leave vehicles overnight at The Pavilion. Unauthorized vehicles left overnight or parked at the facility during the event weekend will be towed at the owner's expense. No trailers are allowed to be dropped; all trailers must be hitched to a vehicle.

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Exhibit Setup and Takedown

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Exhibitors must set up displays and load materials on Friday, July 18th, from 11 a.m. to 4:30 p.m. Any space not claimed by 4:30 p.m. on July 18th will be reassigned by Expo Management without a refund. Failure to occupy the contracted space by the exhibitor results in full payment responsibility for the booth space. Exhibitors must abide by move-in and move-out regulations, maintain their setup throughout the event, and keep their booth neat, clean, and orderly. Exhibitors are also responsible for staffing their booths during event hours.

 

Exhibits may not be dismantled before 6 p.m. on Saturday, July 19th. All exhibits must be removed by 7 p.m. on that day. Any property left behind after this time will be considered abandoned, and Expo Management is authorized to remove it at the exhibitor's expense, without liability for any loss or damage. Exhibitors must designate at least one representative to manage booth installation, operation, and removal. In case of an emergency, exhibitors must contact Expo Management immediately for any exception to policies. If the Expo is canceled for reasons beyond Expo Management's control, all fees paid for booth space will be refunded.

Booth Requirements

All displays, signs, and materials must remain within the confines of the rented booth. Exhibitors must not obstruct public pathways, entrances, or utilities. Exhibitors cannot use aisles or unrented booth spaces for display purposes. During registration, exhibitors will be asked to specify their requirements for tables, chairs, and electricity. It is the exhibitor's responsibility to communicate any needs to Expo Management by the July 5th deadline. Excessively loud displays are prohibited, and Expo Management reserves the right to refuse any exhibit deemed inappropriate. Display materials must be arranged to avoid obstructing the sightlines of neighboring exhibitors.

 

Exhibitors must adhere to height restrictions: the rear half of the booth may feature materials up to 8 feet tall, with a 4-foot height restriction in the front portion of the booth. Special permission is required for unusually tall display items. Signs and decorations may not be affixed to The Pavilion surfaces without prior approval. The use of glitter, confetti, bird seed, rice, or similar materials is prohibited. Floral arrangements must be preassembled, and Expo Management does not provide labor or equipment for moving materials in or out of the Expo. Candles are allowed only if securely placed in a solid base and surrounded by glass or water.

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Special Restrictions

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Motorized vehicles are not allowed in the Expo unless prior arrangements are made with Expo Management. Pets are not permitted in The Pavilion, except with prior approval. The use of gasoline, oil, flashlights, and other flammable materials is prohibited unless specifically approved in advance. Only pre-packaged food or items that can be stored at room temperature may be left unattended. Perishable food must not be left unattended at any time.

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Exhibitors are not permitted to solicit business in aisles or other booths. Samples, catalogs, pamphlets, and publications may only be distributed within the exhibitor's own booth. Mascots or costumed representatives must remain within their designated booth, except when traveling to and from changing areas. Any extreme promotional activities or stunts must first receive approval from Expo Management.

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Prohibited Items

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Political materials or products are strictly prohibited from being sold or distributed at the Expo.

 

Safety and Liability

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Exhibitors are responsible for maintaining their leased space in a safe condition to prevent injury or damage. Expo Management, The Pavilion, and their staff are not liable for injury to persons or damage to property within an exhibitor's space. Exhibitors must indemnify and hold harmless Expo Management and The Pavilion from any related claims or losses. The exhibitor is also responsible for ensuring that all display materials comply with fire and safety regulations and are flameproof.

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All exhibit and booth materials must comply with applicable federal, state, and local regulations. The exhibitor’s display must be able to pass a fire inspection, and packing materials such as excelsior must be removed upon completion of booth setup.

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Conduct and Compliance

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Unethical conduct, violations of rules, or misrepresentation of products as being made in Southern Illinois may result in immediate dismissal from the Expo without refund of any rental fees. Expo Management and The Pavilion are not liable for any costs or damages resulting from such dismissal.

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Exhibitors are responsible for paying all taxes, excise, or license fees applicable to their booth space or activities, and must obtain any required permits. Exhibitors must ensure that any copyrighted materials, trademarks, or service marks used are properly licensed. They indemnify Expo Management and The Pavilion from any claims, losses, or expenses arising from such usage.

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Force Majeure

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Exhibitors waive any claims for compensation related to any loss or damage due to factors beyond the control of Expo Management, including fire, weather, war, strikes, utility failures, or other unforeseen events that make it impossible for the Expo to be held as planned. In such cases, Expo Management and The Pavilion are not responsible for any demands, claims, or causes of action arising from the situation.